Purchasing Coordinator (Remote)

Location: Remote – Colombia

Schedule: Monday to Friday, 8:00 AM – 5:00 PM (EST)

Role Summary

The Purchasing Coordinator is responsible for managing the end-to-end procurement process, ensuring that all purchase orders are accurate, aligned with project requirements, and issued on time. This role plays a key part in maintaining cost control, vendor coordination, and operational efficiency, supporting project success from the sourcing stage through order readiness.

Key Responsibilities

• Source and evaluate vendors based on project requirements
• Request, compare, and analyze quotes to ensure competitive pricing
• Create and issue accurate purchase orders, ensuring alignment with scope, pricing, and timelines
• Maintain clear and consistent communication with vendors throughout the purchasing process
• Review and validate pricing against project budgets and identify cost-saving opportunities
• Coordinate with internal teams (Design, Estimating, Accounting) to ensure alignment
• Maintain accurate and organized records in systems such as Asana, Studio, and Google Sheets
• Ensure all purchase orders are complete, approved, and ready for production handoff
• Identify and proactively resolve discrepancies, risks, or delays related to procurement

Success Metrics

• Timely and accurate purchase order issuance
• Competitive and validated vendor pricing
• Strong vendor responsiveness and communication
• Clear, organized, and up-to-date procurement records
• Minimal project delays related to purchasing

Required Skills & Qualifications

• 2+ years of experience in purchasing, procurement, or administrative/operations roles
• Advanced English proficiency (C1 preferred, strong B2 acceptable)
• Experience with vendor communication, quote comparison, and PO management
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines simultaneously
• Proficiency in Google Sheets and project management tools (Asana, Monday.com, Trello)

Ideal Candidate

• Detail-oriented and highly organized
• Strong communicator with consistent follow-up habits
• Proactive and solution-driven mindset
• Comfortable working in a fast-paced, remote environment
• Takes ownership and ensures tasks are completed accurately and on time

Position Mindset

This role goes beyond placing orders—it ensures that projects start on the right track. Success means delivering accurate, well-coordinated, and cost-effective purchasing that enables smooth downstream operations.

Position Details

• Type: Full-Time
• Work Mode: Remote
• Location: Colombia
• Schedule: Monday to Friday, 8:00 AM – 5:00 PM (EST)
• Experience Level: Mid-Level (2+ years)
• Industry: Procurement / Operations / Supply Chain