Proposal Coordinator / Tender and Technical Documentation Specialist

We Are Hiring: Proposal Coordinator / Tender & Technical Documentation Specialist

Remote – Spain Schedule (Mon–Fri, 9am–6pm)

Eligible countries: Argentina, Brazil, Mexico, Honduras, Guatemala, Belize

Experience: Mid-Level (3–5 years)

About the Role

We are looking for a Proposal Coordinator / Specialist in Tendering & Technical Documentation to lead the full lifecycle of public and private bids.

The role focuses on technology projects such as VR/AR, 3D, AI/ML, serious games, digital twins, immersive web applications, and custom software.

You will ensure compliance with tender requirements, produce strong technical proposals, and work cross‑functionally with product, UX/UI, and development teams.

Key ResponsibilitiesA. Tender Analysis & Bid Strategy

• Analyze tender documents (PCAP/PPT) and annexes.
• Build requirements matrices (technical, administrative, solvency, evaluation criteria).
• Prepare milestone calendars, clarification questions, and bid/no‑bid recommendations.
• Craft value propositions aligned with evaluation criteria.

B. Technical Writing & Content Leadership

• Lead end-to-end development of technical proposals: methodology, planning, architecture, accessibility, cybersecurity, QA, scalability, sustainability, gender perspective.
• Write all annexes: project plan, schedule, RACI, risk management, test plan, training/support, data protection.
• Format and structure proposals using templates, styles, references, and advanced layout tools (InDesign or similar).
• Adapt narrative and storytelling to different sectors (tourism/culture, industry, education, marketing).
• Create project narratives and scripts tailored to each context.

C. Internal Coordination

• Translate technical requirements for VR/AR/3D/AI teams, UX/UI designers, and developers.
• Manage the pipeline of inputs: CVs, case studies, visual assets, demos, certifications.
• Coordinate follow-up meetings, version control, and final deliverables.

D. Compliance & Documentation

• Manage clarifications, corrections, and official requirements.
• Maintain documentation control: checklists, evidence, certificates, NDAs.

E. Continuous Improvement

• Analyze scoring results and participate in debrief sessions when applicable.
• Build and update reusable content libraries, playbooks, and proposal repositories.

Required Qualifications

• 3–5+ years in technology tendering and technical proposal writing.
• Strong knowledge of LCSP, PCAP/PPT, evaluation criteria, solvency requirements, and UTEs.
• Experience with software, XR (VR/AR), 3D, AI/ML, or digital product development.
• Ability to collaborate with UX/UI designers and validate wireframes/accessibility.
• Advanced document formatting/layout (InDesign or equivalent).
• Excellent Spanish writing and technical communication skills.
• Proficiency with Office/Google Suite.

Preferred Qualifications

• English B2/C1 and/or Catalan.
• Experience in I+D+i programs (AEI, CDTI, Horizon Europe, etc.).
• Knowledge of Industry 4.0/5.0, digital twins, serious games, blockchain, tourism/culture, education/training.
• Project management certifications (PMP, PRINCE2, Scrum).
• Accessibility standards (UNE-EN 301 549 / WCAG).

Tools Used

• Office
• Canva
• Photoshop
• InDesign
• Google Workspace

Soft Skills

• Critical thinking and evaluation‑oriented decision making.
• Strong time management under tight deadlines (2–3 days per proposal).
• Cross-functional communication with technical and creative teams.
• Attention to detail and technical storytelling excellence.
• High ethical standards and confidentiality.