HR Operations Administrator,U.S Compliance/Remoto!

Job Description: HR Administrator

is seeking a highly organized and detail-oriented HR

Administrator to support internal operations and client deliverables. This role is designed

to remove time-intensive administrative tasks from the founder so she can focus on high

value strategic consulting, advisory work, and business development.

The ideal candidate has hands-on experience supporting U.S.-based HR functions,

strong research capabilities—especially in state-specific employment compliance—and

the ability to adapt HR documentation across multiple industries. While the role does not

begin as client-facing, future involvement is welcomed as the candidate grows.

Candidates comfortable supporting light outbound outreach or sales-related

administrative tasks will stand out, though HR administration remains the core priority.

Responsibilities

HR Administration & Documentation

• Draft, update, and customize U.S. employee handbooks across various industries

(prior experience required; guidance available when needed).

• Research and apply state-specific employment laws (excluding California and New

York).

• Assist in creating and maintaining:

o Standard Operating Procedures (SOPs)

o Job descriptions

o KPIs and internal documentation

• Ensure accuracy, alignment, and professionalism across all HR materials.

Recruiting & HR Support

• Provide recruiting administrative support within Zephyr’s hourly-based HR model.

• Assist with candidate coordination, documentation, scheduling, and process

tracking.

• Support HR project work tied to client engagements (non-client-facing).

Nice-to-Have: Business Development / Outreach Support

• Assist with light outbound outreach, email follow-ups, or prospect list building.

• Support sales or partnership-related administrative tasks as needed.

• Opportunity for performance-based bonuses on new business support (when

applicable).

Qualifications

• Minimum 2 years of experience in a designated HR role (HR-specific work only).

• Proven experience supporting U.S.-based HR functions — this is a must.

• Strong working knowledge of U.S. employment compliance and the ability to guide

clients accordingly.

• Experience drafting or updating employee handbooks.

• Recruiting experience (required).

• Excellent written English and superb attention to detail.

• Highly organized, dependable, and comfortable working independently in a remote

environment.

• Ability to tailor communication style and documentation for varying industries.

• Tech-savvy and adaptable to different client systems and processes.

Preferred / Nice-to-Have Qualifications

• Experience supporting consulting firms or professional services environments.

• Exposure to recruiting administration or HR operations workflows.

• Comfortable with outbound communication or sales-adjacent tasks.

• Familiarity with HR compliance across multiple U.S. states.

• Experience working with U.S. clients while based internationally.

• Spanish proficiency is a plus.

Skills:

• Highly organized and detail-oriented

• Calm under pressure

• Strong customer service mindset

• Personable, human-centric, and approachable

• Clear and confident communicator (not timid or condescending)

• Professional and humble

Candidates should be tech-savvy and adaptable, as systems vary by client. Tools

commonly used include:

• ADP, Zoho, Paychex

• Slack

• Monday.com

• Zoom

• Calendly

• GPT Workspaces