Administrative Assistant B2+

Location: Remote

Shift days, hours and time zone: 8 a 6pm Col time

Job description: The Bid Coordinator is responsible for supporting the estimating team through exceptional administrative coordination. This role ensures seamless bid preparation, submission, and tracking processes while maintaining the highest standards of organization and efficiency. The ideal candidate is a detail-oriented, self-motivated professional who thrives in fast-paced environments and takes pride in delivering accurate, timely results. No Mechanical experience is necessary and complete training will be provided.

Responsabilities: Bid Preparation and Administration · Review emails and organize them based on bid dates. · Upload mechanical drawings and specification · Ensure all RFPs are processed internally in a timely manner and comply with submission requirements · Manage bid submission deadlines and maintain detailed tracking systems Document Management and Organization · Organize and maintain comprehensive bid document libraries, including RFPs, specifications, drawings, and supporting materials · Ensure accuracy, completeness, and compliance with all submission guidelines Workload and Project Management · Independently manage regional workload calendars and prioritize multiple concurrent projects · Meet demanding deadlines while maintaining quality standards · Monitor project progress and provide regular status updates to management